Job Sign On and Off

Managing job sign-ins and sign-outs is crucial for tracking work hours, ensuring staff safety, and maintaining accurate records. This guide will walk you through the process of signing in and out of jobs on the Trak platform, linking subcontractors and staff, and integrating timesheets.

Understanding Sign-Ins and Sign-Outs

Businesses use the sign-in/sign-out feature for various reasons:

  1. GPS Stamping: For some businesses, it's essential to have a GPS stamp of when and where a staff member or contractor signs in and out. This can be done without linking to timesheets.
  2. Timesheet Management: If you want to link sign-ins and sign-outs to timesheets, enabling automatic timesheet updates is necessary. This allows for precise tracking of work hours.

Setting Up Timesheets

To enable timesheet integration:

  1. Company Settings: Navigate to your company settings.
  2. Timesheets: In the timesheets section, activate the automatic timesheet update option. This setting ensures that any action on a job, such as signing in or out, automatically updates the timesheet.

When a staff member signs in:

  • The system GPS stamps their location.
  • The timesheet starts running.

When they sign out:

  • The timesheet stops, recording the end time.

Handling Forgetful Sign-Outs

If an employee forgets to sign out, the system will automatically sign them out at their scheduled finish time, preventing endless hours from being recorded. If they work overtime, the system adjusts the recorded time when they eventually sign out.

Managing Contractors

For contractors, similar settings are available:

  1. Subcontractor Settings: In the company settings, configure the subcontractor settings to control what actions contractors can perform.
  2. Sign-In/Sign-Out Tracking: When a contractor signs in, the system updates your activity feed, showing their location and timestamp. This feature helps monitor contractor presence on-site without constant communication.

Job Interface

Within the Trak platform, every job features a prominent sign-in button. Upon signing in:

  • The system records the GPS location.
  • The timesheet (if linked) starts running.
  • For contractors, a notification is sent to the parent owner of the job.

Accessing Sign-In History

You can view a comprehensive history of sign-ins:

  • Sign-On Tab: The left-hand side of the job page features a sign-on tab displaying who signed in and out, along with associated details and times.
  • This history helps track job visits, ensuring accurate records of who was on-site and when.

Safety and Staff Management

The sign-in/sign-out feature also plays a crucial role in ensuring staff safety:

  • Quickly identify who is still on-site.
  • Monitor whether staff have safely completed their work for the day.

Conclusion

The Trak platform's sign-in/sign-out feature, integrated with timesheets and GPS tracking, provides a powerful tool for managing staff and contractors efficiently. For any questions or further assistance, please contact our support team. Thank you for using Trak.