Timesheets

This guide will dive into the intricacies of timesheet management within our platform. Efficient timesheet management is crucial for tracking costs, hours, and project profitability effectively.

Setting Up Timesheet Settings

To ensure your timesheets align with your business needs, configure your settings under Company Settings:

  • Specify timesheet entry preferences: start and end time, hours only, or both.
  • Set alerts for timesheet approvals and submissions.
  • Define the start of your week and default working hours.
  • Enable automatic reminders for timesheet submissions to streamline administrative tasks.

User Management

Customize timesheet settings for individual users under the People tab:

  • Disable timesheets for administrative users who do not require timesheet functionalities.
  • Specify base rate, overtime rate, and double time rate to accurately reflect labor costs.

Integrating Timesheets with Jobs

Effortlessly integrate timesheets with your jobs and projects:

  • Sign-in/Sign-out: Staff can log their time by signing in and out of jobs. This method automatically tracks hours and location via GPS, ensuring accuracy.
  • Manual Entry: Alternatively, users can manually enter time entries via the Timesheets tab. Customize entries with start/end times, notes, and additional details like lunch breaks or custom fields.
  • Timesheet Overview: View and manage all timesheet entries under the Timesheets tab, allowing for easy editing and submission.

Approval Process

Streamline timesheet approvals through the following steps:

  • Staff submit their timesheets for review and approval by designated administrators.
  • Administrators can review and edit timesheet entries as needed, ensuring accuracy and completeness.
  • Approved timesheets automatically update job costs and expenses, providing real-time insights into project financials.

Financial Insights

Utilize Trak's finance summary feature to gain comprehensive project insights:

  • Track quoted versus approved costs, invoiced amounts, and actual costs including timesheet expenses.
  • Monitor project profitability in real-time based on approved timesheet data.

Additional Features and Support

Trak offers additional features and support to enhance timesheet management:

  • Customize timesheet entries with dropdowns, checkboxes, or multiple-choice questions using custom fields.
  • Export timesheet data for external use or integration with other financial systems.
  • Stay tuned for our upcoming integration with Xero for seamless financial management.

Conclusion

Efficient timesheet management in Trak ensures accurate tracking of labor costs, enhances project profitability analysis, and streamlines administrative processes. For further assistance or queries regarding timesheet management, contact our support team at contact@trak.co or use the support chat in the platform. We're here to ensure your timesheet management in Trak is smooth and effective. Thank you for choosing Trak!